LASCYPAA Advisory Council By-Laws
We, the members of the LASCYPAA Advisory Council set forth this day to establish and preserve, by the following principles, the experience of our predecessors. In 1985, the Louisiana State Conference of Young People in Alcoholics Anonymous was founded for the purpose of furthering the principles of AA among young people. We do think it beneficial to establish a custodian to preserve the efforts and experience, lest they be lost. Being cognizant that all young people do not find our conference or meeting necessary, we do not propose to be a universal answer or a governing body for young people. We believe it beneficial to share our experience with all who request our help, for it is through our sharing that we have learned to function within the framework of the AA traditions.
The LASCYPAA Advisory Council is formed for the express purpose of furthering the principles of Alcoholics Anonymous through its annual conference. It shall offer, to anyone who requests it, information regarding young people and young people’s groups pertaining to recovery in the AA program. The council also decides each year through its group conscience where the next LASCYPAA will be held after hearing formal bids presented by cities or regions desiring to host the conference.
STRUCTURE OF ADVISORY COUNCIL:
Each conference committee shall select three (3) people to serve on the advisory council. They shall select two (2) people to serve as alternates. (5 total elected advisory members from each conference, 3 full membership, and 2 alternates) Those being selected must have served on the conference committee continuously for six (6) months prior to the actual conference on which they served. They must be sober at least one (1) year. Those elected are required to serve through three (3) additional traveling conferences. Should the Council not having a full membership, those rotating off may be requested to serve until Council again reaches full strength (12). Vacant council seats shall be filled by previously designated alternates and be approved by the Council.
Failure to attend two (2) consecutive conferences shall be considered a voluntary resignation.
Elections for positions will take place at the conference and terms will run from conference to conference.
Relapse shall be considered a resignation.
If council members miss two (2) advisory meetings in a row and do not contact the chair or make other arrangements then, together with the rest of the council, their position is up for reevaluation.
(To clarify, the purpose of this bylaw is to allow the council, with the member in question, to evaluate whether they are still willing and able to fulfill their membership on the committee, not to punish members for not showing up.)
The council shall elect from its membership an operating committee consisting of, but not limited to, a chairman, co-chairman, secretary, and treasurer. They shall act as and be of service by the direction of the council and shall not take actions individually or collectively without the consent of the council.
Operation committee members must be council members. They must serve on the council one (1) year before being elected to the operating committee. Upon election, they shall serve for two (2) years, or until their service commitment is fulfilled, and may be elected to one additional term. Council shall use the 3rd legacy election guidelines found in the service manual.
The chairperson shall arrange for and announce the agenda for all council meetings prior to the meetings. He/She shall organize and set the schedule for the regular council meetings, outside of the conference, as needed. He/she shall open council meetings with the third step prayer and maintain meetings in reasonable order. He/she shall recognize members entitled to the floor. State and put to vote all motions properly made and seconded. Announce the results of all votes. He/she shall also affix his signature to all council actions and be one of three able signatures on Advisory Council checks. It is the chairperson’s responsibility to ensure that a council representative is available at all Area 27 meetings, to meet with the current host committee, as long as the Area is agreeable.
In the absence of the chairperson, he/she shall accept the full duties of the chairperson. Shall carry out the various duties assigned by the committee. Act as liaison between the council and the General Service Office. Be one of the three signatures on all bank accounts.
Keep accurate financial records of all council transactions. Give financial reports at council meetings and submit written financial statements. Have in his possession at all council meetings all bank statements, deposits, and check books, in order to be prepared to make deposits or disbursements at council meetings. Maintain all accounts subject to inspection at anytime, and be one of the three signatures on all bank accounts.
Act as custodian of all council materials, keep minutes of all council meetings, furnish information from our records to anyone who requests it, answer all correspondence promptly and to the will of the council, furnish minutes of all council meetings and current conference committee meetings to all council members. Furnish copies of correspondence to all council members on all matters affecting the council of young people in AA.
Outreach in general throughout the State with the assistance of all advisory council members. Maintains an outreach mailing list and sends bid invitations via this mailing list. Outreach chairperson shall annually issue to all major Louisiana central offices, young people’s groups, and other who request it, an invitation to bid for the Conference site. Included in this invitation to bid should be the following as listed a brief description of the Conference background, the facts as to how, when and where bids are accepted, and a current conference flier and bid requirements.
Act as the caretaker of the archives (documents, memorabilia, traveling showcases, etc.) in such a way that there is no substantial distortion of the material. Act as custodian of the conference banner and be responsible for its storage between conferences and for the banner’s delivery to the current host committee at its convenience. Shall work with the Host Committee on matters pertaining to the archives including displays for the conference and material to be collected before, during and after the conference. This can include novelties, memorabilia, the Host Committee’s written experience, etc.
To maintain an up to date advisory website including domain, hosting, content management and advisory email forwarding.
LASCYPAA being foremost aware of the welfare of AA as a whole shall adhere to the 12 traditions of Alcoholics Anonymous and the 12 concepts for world service.
All of the council’s financial transactions shall be made through its bank account.
No member of the council shall incur expenses in the council, without first receiving the approval of the council. The council shall act as a body and no individual shall make decisions independent of the majority opinion. The bank accounts and council material should not be used in group or area business. The advisory council shall accept bids for LASCYPAA once a year at the annual conference. The council shall maintain a prudent reserve of $6,000 and an operating budget of $800 above prudent reserve. Should the balance exceed this, the excess shall be dispensed responsibly.
FACTS AIM AND PURPOSE:
Alcoholism is a disease that can inflict anyone regardless of age. The first young people’s group in Louisiana was founded in New Orleans in 1974. Since that time, young people’s groups have been started all over in Louisiana. In 1984, a regional conference of young people in AA was held in Baton Rouge, Louisiana. At the regional conference, the idea of a state conference was suggested. LASCYPAA was held for the first time in Shreveport/Bossier in the spring of 1985. The decision was made to have LASCYPAA travel throughout the state on an annual basis. This provides newcomers with a conference where they see and share the experience with other young people in our state. Young people’s groups try to make the newcomer understand that 20-plus years drinking coupled with the loss of family, friends, and finances are not necessary for one to be ready for sobriety. Young people’s groups bring the newcomer into the mainstream of AA, recovery, service, and unity through the twelve steps, the twelve traditions, and the twelve concepts of world service, carrying AA’s message to the suffering alcoholic. Young people’s groups are in no way separate from AA as a whole. Members of young people’s groups are involved in and committed to twelve step work, treatment and corrections work, public information, general service, and every other facet of AA service. Newcomers are shown by people their own age that using the AA principles in their daily lives and getting involved in AA service can lead to a lasting and comfortable sobriety. The Louisiana State Conference of Young People in Alcoholics Anonymous meets annually. This meeting provides an opportunity for young AA’s from all over the state and region to come together and share their experience, strength, and hope as young people in AA. LASCYPAA is overwhelming visible evidence that large numbers of young people are achieving lasting and comfortable sobriety in AA. AA’s who attend LASCYPAA return home feeling prepared to receive young people who come to AA looking for a better way of life.